Human Resources Assistant

Human Resources Assistant (Seasonal)


Start Date: mid January     End Date: October
Hours: 16 – 32 per week 
Wage: $18.00/hour


At the Sea to Sky Gondola, we make it easy for people to connect with the great outdoors. We work hard to make sure both our team members, and our guests, have a great experience. Join our team and work in a spectacular outdoor recreation environment with a progressive and fun organization.

Reporting to the Human Resources Manager, the Human Resources Assistant is part of the Finance and Admin team at the Gondola. With the main focus of the role being Coordinating Staff Housing, you will also assist with general human resources administrative tasks. From interviewing candidates on Skype, to coordinating staff social events, to managing the daily needs in Staff Accommodation, this is a dynamic role that is perfect for an enthusiastic individual that loves working with people.

• Do you have a passion for meeting new people and helping them feel welcome?
• Are you a good judge of character?
• Do you possess strong problem-solving skills and work well in a busy, fast paced environment?

If so, keep reading to find out more about the role…


Main Duties & Responsibilities:

Staff Accommodation:
• Manage all properties and beds in our staff accommodation (74 beds total) to ensure rooms are filled and team members get access to their accommodation when needed, including managing the waitlist
• Schedule and complete onboarding into housing, including: reviewing rental contracts, administering keys, taking damage deposits and providing transport in company vehicle
• Conduct weekly housing inspections and manage any minor issues that come up, and liaise with Human Resources Manager
• Update cost grid for payroll deductions on a bi weekly basis
• Coordinate repairs/maintenance with landlord and schedule contractors to have access to properties
• Coordinate staff shuttle needs from accommodation to Gondola
• Ensure house rules and housing agreement requirements being met
• Complete move out inspections, and provide details to finance regarding damage deposit refunds

Culture Building:
• Help plan and facilitate monthly team member events and initiatives including the summer Gonditeam calendar
• Encourage participation in team member events

Administration:
• Perform general administrative duties, such as data entry, assist with other HR projects as they arise
• Keep and update data and statistics on Job Postings and candidates
• Provide support to improve internal processes and documentation
• Update job descriptions as needed
• Post and manage internal and external positions on job boards and renew positions to ensure maximum reach
• Communicate via email, phone, and social-media with candidates
• Work with the Manager to determine which candidates will be hired and writing and sending offer letters in a timely manner
• Conduct telephone screening conversations with prospective employees
• Conduct interviews both in person and via Skype
• Conduct reference checks and exit interviews
• Support the onboarding process including scheduling new team members’ attendance at Orientation

Required Skills and Experience:

• 2 to 4 years’ post-secondary education in Human Resources or equivalent an asset
• 2 years of general HR experience an asset
• Solid knowledge of Human Resources theories, practices, and legislation
• Strong proficiency in use of Microsoft Office suite, email, and web browsers
• Previous experience in handling sensitive personnel information, confidentially and professionally
• Excellent verbal and written communication skills, complimented with strong customer service skills
• Ability to work well in a collaborative team environment, as well as with cross-functional teams
• Attention to detail and the ability to effectively manage and prioritize a varied workload, ensuring that all deadlines are met
• Ability to exercise sound judgment in evaluating situations and making decisions
• A team player who has a flexible attitude, the ability to establish priorities, and who can work well under pressure
• Willingness to work weekends (with limited holiday opportunities during high season)
• Hold a valid Class 5 B.C. driver's license (class 4 an asset)

If you think you’re a great fit for this opportunity, please send your resume and cover letter to joinourteam [at] seatoskygondola.com

Staff Accommodation is available, please enquire about availability